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Use Rapid Entry

With Rapid Entry, you can quickly add tasks in the web app without moving your mouse.

Basic Rapid Entry use​

  1. To start, use the keyboard shortcut Shift + E or choose to show Rapid Entry from your preferences. You'll see a line appear above the top item in every list.
  2. Click the line or hit E to focus on it, type your item title, and press Enter. Your new task will be added to the bottom of list. Keep typing and pressing Enter until your mind is clear again.
Quick tip

You can press Shift + Enter to add items to the top of the list instead of the bottom.

Add properties with Rapid Entry​

In addition to creating basic entries, you can also add tags and certain properties using Rapid Entry. Just follow the order below:

Step-by-step property addition:​

  1. Type the name of the item
  2. Add tags by preceding them with a hashtag #. This feature is available only for tags that do not contain spaces. Tags are also case sensitive, so watch out for that Shift key. If you type a new tag, it will added as a label, but you can change the type of tag later.
  3. Add a due date by typing #due, a space, and a valid date (such as January 10, mm dd, mm dd yy), "today", "tomorrow", or an upcoming day of the week.
  4. Add a focus star by typing #focus or #star.
  5. If you're in the Inbox, you can add the item to certain lists by typing #next or #someday.
  6. Make your entry a project by typing #project.
  7. Press Enter/Shift + Enter and your item is created.
  8. If desired, press Esc to remove focus from the Rapid Entry line or Shift + E to hide it.

Example​

Buy groceries #Personal #errand #star #due August 1

In this example, the entry will create the focused task "Buy groceries" with a due date of August 1st and the tags "Personal" and "errand".

Automatic tag filtering

Tags are automatically added if your current view is filtered. In the example above, if the Inbox was filtered for "Food", the new entry would also contain this tag.

Rapid Entry benefits​

  • No mouse needed: Keep your hands on the keyboard for maximum speed
  • Context awareness: Inherits current filters and list context
  • Batch creation: Perfect for mind dumps and brainstorming sessions
  • Rich properties: Add tags, dates, and focus status in one line