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Change multiple items at once with lasso

Using the web app, you can batch-edit several items at once. Here's how:

Select the items to change​

  • Click to the top-left of the first task you want to edit
  • Hold the mouse and drag until you've selected the last task you want to edit
  • You'll notice that the dots on the left side of the selected tasks will be highlighted in grey
  • Press and hold CTRL or COMMAND to add another group of items to the selection

Edit the selected items​

Move items​

  • Change the state or parent list by dragging your items to another action list, project, or reference list
  • You can also right-click the items and select the desired destination from the context menu

Modify properties​

You can also right-click the items and select the desired attributes from the context menu:

  • Tags: Add or remove tags from all selected items
  • Time: Set time estimates for multiple items
  • Energy: Assign energy levels to multiple items
  • Due date: Set the same due date for multiple items
  • Action state: Change the state (Next, Waiting, Scheduled, etc.) for multiple items

See the total estimated time​

Lasso multiple items, right-click, and you'll see the total amount of time to complete the selected items at the top of the context menu. This is helpful for:

  • Sprint planning: Understanding how much work you've selected
  • Time blocking: Knowing how long a group of tasks will take
  • Workload assessment: Seeing if you've overcommitted

Advanced lasso techniques​

Multiple selections​

  • Hold CTRL/CMD while lassoing to select multiple separate groups
  • This allows you to batch-edit items that aren't adjacent in the list

Cross-list selection​

  • You can select items across different views if they appear in the same list
  • Useful when filtering shows items from different contexts

Common batch editing scenarios​

Weekly review cleanup​

  • Select overdue items and reschedule them all at once
  • Move completed items to appropriate lists
  • Update energy levels for the upcoming week

Project management​

  • Add the same due date to all items in a project phase
  • Assign the same contact to multiple delegation items
  • Update time estimates for similar tasks

Context switching​

  • Add location tags to groups of errands
  • Set energy levels for different types of work
  • Schedule related items for the same time block

Best practices​

  • Be selective: Only select items that truly need the same changes
  • Review first: Check what's selected before making bulk changes
  • Use filters: Filter your view first to make selection easier
  • Start small: Practice with a few items before doing large batch operations