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Create a project

To create a project, you can:

Give the project a name and choose parallel or sequential project behavior. You can also add tags, a due date, or choose an action list for your project to live in.

Add items to the project​

  • You can create project actions by clicking New Item or tapping the ➕ from within the project or with keyboard shortcut N
  • You can also move tasks from an actions list or another project

Use tags with projects​

As with reference items, project actions inherit the tags of the project itself.

You can add tags to project actions individually. However, if you want to delete an inherited tag from the item, you'll need to remove it from the project list itself.

See project actions in your Next list​

The Next list contains 3 views, all of which allow you to see the next incomplete action(s) from your project. You can mark these actions complete from here or from within your projects. Here's how to see what's coming:

  1. Create your project and arrange your actions in the order you want them to appear.
  2. Ensure that the project and its actions are active. This will happen if they are Next or if the scheduled date arrives. In sequential projects, note that the first task must be completed for the next one to become active, and so on.
  3. Take a look at the Next list and explore the views to see just what you'd like.

Project types​

Sequential projects​

  • Actions must be completed in order
  • Only the first available action appears in your Next list
  • Perfect for processes with dependencies
  • Example: "Plan vacation" (book flight → book hotel → arrange pet care)

Parallel projects​

  • Actions can be completed in any order
  • All available actions appear in your Next list
  • Great for projects with independent tasks
  • Example: "Organize home office" (buy desk → organize files → set up lighting)

Project management tips​

  • Start with the outcome: Be clear about what "done" looks like
  • Break down into actions: Each step should be a concrete, actionable task
  • Use appropriate tagging: Add contexts, energy levels, and time estimates
  • Review regularly: Check project progress during weekly reviews
  • Keep it current: Remove completed projects or convert them to reference lists