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Schedule recurring tasks

The ability to create recurring tasks is one of the perks of being a Nirvana Pro user. You can easily schedule repeating actions so you'll never forget to accomplish them.

Create a recurring task​

Desktop/Web​

  1. Open the task and click on the state (Next, Someday, etc.). From the drop-down menu, select Scheduled, followed by Make Repeating.
  2. Select how often you'd like to create copies of the task (based on a cycle counted in days, weeks, months, or years).
  3. Enter the details of how often you want the task to repeat.
  4. Choose when to schedule the next task and when to end the cycle.

Mobile​

Similar functionality available through task editing and scheduling options.

You can choose either to stop here or to create a due date for each copy.

Create copies with due dates​

Desktop/Web​

  1. Check Each copy has a due date.
  2. Choose how far in advance of the scheduled dates copies should appear in the Focus list.

The scheduled dates will now be set as the due dates.

Mobile​

Configure due date options through the recurring task settings.

Pause or delete a cycle before its end date​

  • To temporarily pause a recurring task cycle, click the cycle icon 🔄 on the far-left of the task to see the pause symbol ⏸️. Click the icon again to restart the cycle.
  • If you want to permanently delete a recurring task cycle before its end date, first pause it, then move it to the Trash.

Common recurring task examples​

Daily tasks​

  • Review email
  • Exercise routine
  • Daily standup meetings
  • Morning planning session

Weekly tasks​

  • Weekly review
  • Grocery shopping
  • Team meetings
  • Backup important files

Monthly tasks​

  • Pay bills
  • Review finances
  • Update project reports
  • Equipment maintenance

Yearly tasks​

  • Annual reviews
  • Tax preparation
  • Insurance renewals
  • Goal setting sessions

Best practices​

  • Start simple: Begin with just a few recurring tasks to avoid overwhelm
  • Review regularly: Check if recurring tasks are still relevant during reviews
  • Adjust as needed: Pause or modify cycles when circumstances change
  • Use due dates wisely: Only add due dates to recurring tasks when there's real urgency
Pro feature

Recurring tasks require a Nirvana Pro subscription. Learn more about upgrading.